How business owners automate their biggest admin time sink in just two weeks

For a clearly defined process running on common tools: yes. We deliberately start with a single workflow and build on proven components. From you, we need about three hours over those two weeks: one hour to show us how things run today, a few quick questions, and a test run. If your project is bigger than that, we'll tell you before we start and split it into stages.

That's what sign-offs are for. At first, every case goes through a person: the AI prepares, your team checks and approves. Only once the results hold up over several weeks do standard cases run on their own. When the AI is unsure, a person still decides. Every step is logged, so mistakes can be found and fixed. For comparison: retyping by hand produces mistakes too. They're just less visible.

Yes. The automation runs in the EU, GDPR-compliant, with a data processing agreement in place. It only touches the programs and data you grant access to. We decide together which data goes to which AI model, and if you prefer, we only use models hosted in the EU. Your data is never used to train third-party models, and you can get a full list of every service in use at any time.

Most likely. We connect DATEV, Lexware Office (formerly lexoffice), sevdesk, HubSpot, Pipedrive, Outlook, Gmail, Excel, Shopify, Personio, and 1,500+ other apps. Industry software without an interface can often be reached through an export or a shared folder, and if Zapier, Make, or n8n are already running, we build on them. Special cases aren't an obstacle, they're the reason AI is in the mix: it reads free-text emails, crooked scans, and invoices in twenty different layouts.

That depends on the workflow and the programs involved. After the free automation audit, you get a written quote with scope, start date, and a fixed price that won't change afterward. We lay out the running costs for hosting and support upfront. Whether it pays off comes down to what the workflow costs you today, which you can work out in the time calculator above.

That's not the point. What gets automated is the work nobody enjoys and you can barely hire for anymore: retyping, copying, chasing. Your team keeps the decisions and gets more time for customers. And as you grow, you don't need a new position for every additional order. Our advice: involve the people who run the workflow today early on. They know best where it gets stuck.

Yes. Since January 2025, every business in Germany has to be able to receive e-invoices. Under current rules, sending them becomes mandatory in 2027 for companies with more than €800,000 in prior-year revenue, and in 2028 for smaller ones too. Automated invoice intake reads e-invoices in XRechnung or ZUGFeRD format just like PDFs and scans and passes them on to your accounting. If you like, we'll switch your outgoing invoices over as well.

Your first workflow is part of daily operations, and we keep looking after it: we monitor every run, adjust the rules when something changes on your end, and build the next workflow whenever you're ready. A handover to your team or another provider is possible at any time, with all access credentials and documentation.